HFPOA Board Meeting Minutes – January 28, 2016

Heron’s Forest Property Owners Association

Board of Directors Meeting Minutes of January 28, 2016

Held at the SW Branch Escambia County Library.

12248 Gulf Beach Hwy. Pensacola, FL 3250

Meeting Called to order at 6:00 P.M, Roll Call.

Jeanine Avant called the meeting to order at 6:00 P.M.

The following Board Members were present: Jeanine Avant, Trey Savitz, Kim Brungraber, Royal Connell and Gary Southworth.

Shawn Millard of Perdido Sand Realty, Inc. was also present.

 Proof of Notice

Jeanine Avant stated proof of notice was provided on the bulletin board at the pool gazebo and a sign was placed at the entrance to the community and the association’s website

 Agenda Consent and Reorder

There was no reorder needed.

Approval of Minutes

Royal Connell made a motion to approve the minute of the December 17, 2015 Board of Directors meeting, December 17, 2015 Annual Owner’s meeting and the December 29, 2015 made a motion to approve the meeting minutes from January 29, 2015 Board Meeting. Kim Brungraber seconded the motion. With all in favor, the motion passed.

Treasurer’s Report

Kim Brungraber gave an update on the financials. See attached Report.

Property Manager’s Report

Shawn Millard gave the property manager’s report. Shawn Millard stated a total of 579 letters were sent out in 2015. (362 violation letters, 176 assessment letters, 36 rental letters and 5 ARC letters). Shawn stated GSI has been trying to repair the call box. GSI stated they believe the phone line is the issue. Shawn stated AT&T will be out tomorrow to look at the phone line. Shawn stated there was a tree that fell down after the storm and it was leaning on an owner’s fence. PSRi staff removed the tree from the fence and it is laying in the green area. Shawn Mclaughlin will take a look at the tree and have Executive Landscaping remove if needed.

Committee Reports

     Finance Committee

 Kim Brungarber stated there were no updates from the Finance Committee

     Landscaping/Grounds Committee

 There were no updates from the Landscaping Committee. Roger Avant will be the new Landscaping Committee chair

     ARC

Royal Connell gave an update on the ARC. Royal stated there is an owner not picking up after their pet on the empty lot across the street from him. Royal stated the ARC has concerns about the pin placement of 10271 Tanager, who is about to start construction. It appears the pins are placed 10’ – 30’ outside of the area that the ARC approved. Royal asked Shawn to contact the contractor and owner first thing in the morning to have the pins removed. Royal also asked to be sure that they are notified of the sealcoating project starting on March 1st.

     Street Subcomittee

Ken Vierhing gave an update for the Street Subcommittee. Ken stated March 1st will be the tenative start date for the sealcoating. Ken stated a map is still needed from the contractor to pass out to owners. Jeanine Avant stated all owners will need to know to turn off their irrigation system and should know that they cannot drive on the wet asphalt. Kim Brungarber stated she will order signs for the streets. Ken stated volunteers are needed to go door ro door to pass out the flyers so all owners are notified. They sealcoating will take place during the week, except for Wednesdays.

     Communications

Trey Savitz asked all owners to make sure all Heron’s Forest residents are aware of the Association’s website and Facebook page. Trey stated the website and Facebook can be used to report incidents, with Facebook being immediate notification.Trey stated he would like to have all residents utilize both the website and the Facebook page for any Association related event.

     Unfinished Business

     Little Library

This will be placed on the next meeting agenda to discuss.

     New Business

     Review Violation Policy

 Kim Brungraber stated a change to the violation policy was made. The change stated that a fine will accrue every month until the violation is corrected. Kim stated owners have the ability to appeal a fine before the Appeals Committee. The board unanimously approved the change to the policy. 

     Yard Seminar

Jeanine Avant stated Scott Mehan coordinated the yard seminar last year and she would like to see it occur again in 2016. Jeanine stated the event was very informative to owners.

      Scheduling of Next Board Meeting

The next Board of Directors meeting is scheduled for Wednesday, July 15th, 2015 at 6:00 P.M. following the Annual Meeting. It will be held at the SW Branch Escambia County Library.

     Adjournment:

Kim Brugarber made a motion to adjourn the meeting. Royal Connell seconded the motion. With all in favor, the motion passed. The meeting adjourned at 6:55 p.m.

Submitted by, Shawn Millard, CAM – PSRi