HFPOA Agendas and Minutes

As of 2020, the Minutes of meetings may be obtained by request at our Property Management Office – Etheridge Property Management, contact Amanda Johnson or Kim Coffey, ajohnson@epmfl.net or 850-484-2611. Minutes posted on our website are not secure so we will publish only Agendas when we have those in advance of a Board Meeting. However, I saw nothing in this past June’s Minutes that needed to be kept secure so I have posted them just below the June Agenda. (Lynne, webmaster)

Agenda for Board Meeting 3/9/23

Date:  Thursday, March 9 2023

Time: 5:45 PM CST

Place: Southwest Branch Library, 12248 Gulf Beach Hwy, Pensacola, FL 32507

AGENDA

1. Call to Order, Roll Call
2. Proof of Notice – EPM
3. Disposition of Minutes
4. Officer Reports
   1. President’s Report – Joe Dillard
   1. Treasurer’s Report – Greg Jonston
      1. Financial Report
      1. Project updates
   1. Other Committee Reports
      1. ARC – Sean Sharrett
      1. Neighborhood watch – Craig McDonnell
5. Community Manager’s Report
   1. Accounts Receivable     
   1. Violations
6. Upcoming events
   1. Yard Sale 1 April – Craig McDonnell
   1. Pot luck – Craig McDonnell
   1. Hurricane awareness – Joe Dillard
7. Next Scheduled Meeting – June 2023

Agenda for Board Meeting 9/14/22

Date: Wednesday, Sept. 14, 2022

Time: 5:45 PM CST

Place: Southwest Branch Library, 12248 Gulf Beach Hwy, Pensacola, FL 32507

AGENDA

1. Call to Order, Roll Call

2. Proof of Notice – EPM

3. Disposition of Minutes of the June 13, 2022, Board Meeting

4. Officer Reports

a. President’s Report – Joe Dillard

b. Treasurer’s Report – Greg Jonston

i. Financial Report

ii. Finance Committee

c. Other Committee Reports

i. ARC – Kenny Parsons

5. Community Manager’s Report

a. Accounts Receivable

b. Violations

6. Neighborhood Watch

7. Next Scheduled Meeting – Fourth Quarter

Agenda for Board Meeting 6/13/22 – Minutes have been approved and are posted here below the Agenda

 Date: Monday, June 13, 2022 

Time: 6:00 PM CST 

Place: Southwest Branch Library, 12248 Gulf Beach Hwy, Pensacola, FL 32507 

AGENDA 

1. Call to Order, Roll Call 

2. Proof of Notice – EPM 

3. Disposition of Minutes of the March 2022, Board Meeting 

1. 4. Officer Reports a. President’s Report – Joe Dillard
   1. b. Treasurer’s Report – Greg Jonston i. Financial Report 
   2. ii. Finance Committee 
   4. c. Other Committee Reports i. ARC – Kenny Parsons 
2. 5. Community Manager’s Report a. Accounts Receivable 
3. b. Violations 
4. c. Real Estate Update 
6. 6. Old Business a. Rules & Regulations – ARC Fines 
8. 7. New Business a. Short Term Rental Discussion 
9. b. Street Light Fixtures & Poles 
10. c. Landscape Committee Volunteers 
11. d. ARC/Mailbox Paint and Decal Event 
13. 8. Next Scheduled Meeting – Third Quarter 

MINUTES OF JUNE 13. 2022 B0ARD MEETING

Date: Monday, June 13, 2022
Time: 6:00 PM CST
Place: Southwest Branch Library, 12248 Gulf Beach Hwy, Pensacola, FL 32507

1. Call to Order, Roll Call – Meeting was called to order at 6:00 p.m., Joe,
   Craig, Greg, and Sean present.
2. Proof of Notice – EPM – Notice was posted on-site in accordance with the
   HOA documents and Fl. Statute 720.
3. Disposition of Minutes of the March 2022, Board Meeting – Joe motioned to
   approve, Sean seconded, all in favor.
4. Officer Reports
   a. President’s Report – Joe Dillard – Joe advised that the neighborhood
   mosquito spraying program has begun. Joe reminded owners of the
   precautions and resources for hurricane preparedness. New security
   cameras have been added in the common areas to assist with security.
   Joe advised that there was a recent lightning strike to the gate that
   required new modem and equipment. Joe invited members to join the
   landscaping committee to assist the board with common area
   landscaping needs.
   b. Treasurer’s Report – Greg Jonston
   i. Financial Report – Greg presented the financial report, advised
   that accounts have been closed and reinvested in interest
   bearing CDs.
   ii. Finance Committee – Treasurer and committee are in process of
   reviewing current contracts for the next fiscal year.
   c. Other Committee Reports
   i. ARC – Kenny Parsons – Kenny reminded owners of the
   responsibility of the ARC. Advised owners to submit all
   requests through management for review and confirmation.
5. Community Manager’s Report
   a. Accounts Receivable – Amanda advised on current receivables, most
   current, the board will move forward with collections on owners that
   have not paid to date.
   b. Violations – Amanda advised on current violations and the process to
   cure based on Fl. Statute 720, HOA docs, and HOA attorney advice.
   c. Real Estate Update – Kim updated owners on current market within
   HFPOA.
6. Old Business
   a. Rules & Regulations – ARC Fines – Tabled due to time.
7. New Business
   a. Short Term Rental Discussion – The board will seek attorney advice
   on proposing an amendment to prohibit short-term leases.
   b. Street Light Fixtures & Poles – Greg advised on the cost to update
   street lighting to LED and the future savings. Joe motioned to
   approve, Greg seconded, all in favor.
   c. Landscape Committee Volunteers – Addressed above.
   d. ARC/Mailbox Paint and Decal Event – Tabled due to time.
8. Next Scheduled Meeting – Third Quarter – With no further business,
   meeting was adjourned at 6:40 p.m.

Agenda for Board Meeting 3/10/22

Date: Thursday, March 10, 2022

Time: 6:00 PM CST

Place: ZOOM meeting:

Meeting ID: 851 8562 8315; Passcode: 182045

1. Call to Order, Roll Call
2. Proof of Notice – EPM
3. Disposition of Minutes of the December 2021, Board Meeting
4. Officer Reports
   1. President’s Report – Joe Dillard
   2. Treasurer’s Report – Greg Jonston
      1. Financial Report
      2. Finance Committee
   3. Other Committee Reports
      1. ARC – Kenny Parsons
5. Community Manager’s Report
   1. Accounts Receivable
   2. Violations
   3. Real Estate Update
6. Old Business
   1. Signage Refresh – Greg Jonston
7. New Business
   1. Rules & Regulations – Solicitation
8. Next Scheduled Meeting – Second Quarter

Agenda for Board Meeting 9/2/21

 Date: Thursday, September 2, 2021 

Time: 6:00 PM CST 

Place: ZOOM meeting* 

Meeting ID: 851 8562 8315

Passcode: 182045

AGENDA

1. Call to Order, Roll Call
2. Proof of Notice – EPM
3. Disposition of Minutes of the December 2021, Board Meeting
4. Officer Reports

https://us02web.zoom.us/j/8508675873?pwd=cWxRckdvWmRncEd6OTc3SG9hdm9Fdz09

Meeting ID: 850 867 5873 

Passcode: Heron 

* If you have an existing Zoom account, simply enter the Meeting ID and Passcode 

AGENDA 

1. Call to Order, Roll Call 

2. Proof of Notice – EPM 

3. Disposition of Minutes of the June 2021, Board Meeting 

1. 4. Officer Reports a. President’s Report – Joe Dillard
   1. b. Treasurer’s Report – Greg Jonston i. Financial Report 
   2. ii. Finance Committee 
   3. c. Other Committee Reports i. ARC – Kenny Parsons 
2. 5. Community Manager’s Report a. Accounts Receivable 
3. b. Violations 
4. c. Real Estate Update 
5. 6. Old Business a. Pool Fence Update – Greg Jonston 
6. b. Signage Refresh – Greg Jonston 
7. 7. New Business a. Installation of Speed Bumps – Joe Dillard 
8. b. Playground Equipment – Joe Dillard 
9. c. Additional Security Cameras – Craig McDonnell 
10. 8. Next Scheduled Meeting – Annual Meeting – Saturday, December 4th, 2021 at 9:00 a.m. 

——————————————————————————————————————–

Agenda for Board Meeting 6/24/20

Date:    Wednesday, June 24, 2020

Time:    6:00 PM CST

Place:   Via Conference Call

AGENDA

1. Call to Order, Roll Call
2. Proof of Notice – EPM
3. Disposition of Minutes of the March 4, 2020 Meeting
4. Officer Reports
   1. President’s Report
   2. Treasurer’s Report – Greg Jonston
   3. Landscape Officer’s Report – Spencer Burk
5. Community Manager’s Report
   1. Accounts Receivable    
   2. Violations
   3. Real Estate Update
6. Architectural Review Committee Report – Joe Dillard

• Old Business
  • Contract for common area curb cleaning awarded to AquaTech for amount within budget.
  • Confirmed that People’s Water has and does inspect fire hydrants.
  • Gate code changes included in mail out for second half of annual assessment statement mailing.

• New Business
  • Downs Plumbing quote for tennis court drainage system – Spencer Burk
  • Signage refresh and replacements – Susan Arnett
  • Letter to the Board from residents on Grallatorial – Craig McDonnell
• Next Scheduled Meeting – September 3, 2020
• ————————————————————————————————————

Minutes of Board Meeting on 2/12/19 as approved on at the Board Meeting on 4/17/19

Heron’s Forest Property Owners Association, Inc. C/O Perdido Sand Realty, Inc. 5615 Bauer Road Pensacola, FL 32507 850-492-2000 (phone) ~ 850-912-4240 (fax) Admin@PerdidoSand.com

Date: Tuesday, February 12, 2019

Time: 1:00 PM CST

Location: Perdido Sand Realty, Inc.

5615 Bauer Road

Pensacola, FL 32507

Board of Directors Meeting Minutes

1. Call Meeting to Order:

a. The meeting was called to order at 1:00.

2. Proof of notice:

a. Management confirmed the meeting was properly noticed.

3. Roll Call to Establish a Quorum:

a. A roll call was established and all Board Members were present.

b. Kim Barnstable was available by phone.

c. Jay Fraiser (Association Attorney was available by phone).

4. Board Reorganization:

a. Joe made a motion that Craig McDonnell be Vice President. Spencer seconded the motion. With all in favor the motion carried.

5. Adjournment:

a. After a brief Executive Session with the Association Attorney, Craig made a motion to adjourn. Joe seconded the motion. With all in favor the meeting adjourned at 1:43.

_______________________________________________________________________________________

AgendaHeronsForest 30 March 2017