As of 2020, the Minutes of meetings may be obtained by request at our Property Management Office – Etheridge Property Management, contact Amanda Johnson or Kim Coffey, ajohnson@epmfl.net or 850-484-2611. Minutes posted on our website are not secure so we will publish only Agendas when we have those in advance of a Board Meeting. However, I saw nothing in this past June’s Minutes that needed to be kept secure so I have posted them just below the June Agenda. (Lynne, webmaster)
Agenda for Board Meeting 3/9/23
Date: Thursday, March 9 2023
Time: 5:45 PM CST
Place: Southwest Branch Library, 12248 Gulf Beach Hwy, Pensacola, FL 32507
AGENDA
- Call to Order, Roll Call
- Proof of Notice – EPM
- Disposition of Minutes
- Officer Reports
- President’s Report – Joe Dillard
- Treasurer’s Report – Greg Jonston
- Financial Report
- Project updates
- Other Committee Reports
- ARC – Sean Sharrett
- Neighborhood watch – Craig McDonnell
- Community Manager’s Report
- Accounts Receivable
- Violations
- Upcoming events
- Yard Sale 1 April – Craig McDonnell
- Pot luck – Craig McDonnell
- Hurricane awareness – Joe Dillard
- Next Scheduled Meeting – June 2023
Agenda for Board Meeting 9/14/22
Date: Wednesday, Sept. 14, 2022
Time: 5:45 PM CST
Place: Southwest Branch Library, 12248 Gulf Beach Hwy, Pensacola, FL 32507
AGENDA
1. Call to Order, Roll Call
2. Proof of Notice – EPM
3. Disposition of Minutes of the June 13, 2022, Board Meeting
4. Officer Reports
a. President’s Report – Joe Dillard
b. Treasurer’s Report – Greg Jonston
i. Financial Report
ii. Finance Committee
c. Other Committee Reports
i. ARC – Kenny Parsons
5. Community Manager’s Report
a. Accounts Receivable
b. Violations
6. Neighborhood Watch
7. Next Scheduled Meeting – Fourth Quarter
Agenda for Board Meeting 6/13/22 – Minutes have been approved and are posted here below the Agenda
Date: Monday, June 13, 2022
Time: 6:00 PM CST
Place: Southwest Branch Library, 12248 Gulf Beach Hwy, Pensacola, FL 32507
AGENDA
1. Call to Order, Roll Call
2. Proof of Notice – EPM
3. Disposition of Minutes of the March 2022, Board Meeting
- 4. Officer Reports a. President’s Report – Joe Dillard
- b. Treasurer’s Report – Greg Jonston i. Financial Report
- ii. Finance Committee
- c. Other Committee Reports i. ARC – Kenny Parsons
- 5. Community Manager’s Report a. Accounts Receivable
- b. Violations
- c. Real Estate Update
- 6. Old Business a. Rules & Regulations – ARC Fines
- 7. New Business a. Short Term Rental Discussion
- b. Street Light Fixtures & Poles
- c. Landscape Committee Volunteers
- d. ARC/Mailbox Paint and Decal Event
- 8. Next Scheduled Meeting – Third Quarter
MINUTES OF JUNE 13. 2022 B0ARD MEETING
Date: Monday, June 13, 2022
Time: 6:00 PM CST
Place: Southwest Branch Library, 12248 Gulf Beach Hwy, Pensacola, FL 32507
- Call to Order, Roll Call – Meeting was called to order at 6:00 p.m., Joe,
Craig, Greg, and Sean present. - Proof of Notice – EPM – Notice was posted on-site in accordance with the
HOA documents and Fl. Statute 720. - Disposition of Minutes of the March 2022, Board Meeting – Joe motioned to
approve, Sean seconded, all in favor. - Officer Reports
a. President’s Report – Joe Dillard – Joe advised that the neighborhood
mosquito spraying program has begun. Joe reminded owners of the
precautions and resources for hurricane preparedness. New security
cameras have been added in the common areas to assist with security.
Joe advised that there was a recent lightning strike to the gate that
required new modem and equipment. Joe invited members to join the
landscaping committee to assist the board with common area
landscaping needs.
b. Treasurer’s Report – Greg Jonston
i. Financial Report – Greg presented the financial report, advised
that accounts have been closed and reinvested in interest
bearing CDs.
ii. Finance Committee – Treasurer and committee are in process of
reviewing current contracts for the next fiscal year.
c. Other Committee Reports
i. ARC – Kenny Parsons – Kenny reminded owners of the
responsibility of the ARC. Advised owners to submit all
requests through management for review and confirmation. - Community Manager’s Report
a. Accounts Receivable – Amanda advised on current receivables, most
current, the board will move forward with collections on owners that
have not paid to date.
b. Violations – Amanda advised on current violations and the process to
cure based on Fl. Statute 720, HOA docs, and HOA attorney advice.
c. Real Estate Update – Kim updated owners on current market within
HFPOA. - Old Business
a. Rules & Regulations – ARC Fines – Tabled due to time. - New Business
a. Short Term Rental Discussion – The board will seek attorney advice
on proposing an amendment to prohibit short-term leases.
b. Street Light Fixtures & Poles – Greg advised on the cost to update
street lighting to LED and the future savings. Joe motioned to
approve, Greg seconded, all in favor.
c. Landscape Committee Volunteers – Addressed above.
d. ARC/Mailbox Paint and Decal Event – Tabled due to time. - Next Scheduled Meeting – Third Quarter – With no further business,
meeting was adjourned at 6:40 p.m.
Agenda for Board Meeting 3/10/22
Date: Thursday, March 10, 2022
Time: 6:00 PM CST
Place: ZOOM meeting:
Meeting ID: 851 8562 8315; Passcode: 182045
- Call to Order, Roll Call
- Proof of Notice – EPM
- Disposition of Minutes of the December 2021, Board Meeting
- Officer Reports
- President’s Report – Joe Dillard
- Treasurer’s Report – Greg Jonston
- Financial Report
- Finance Committee
- Other Committee Reports
- ARC – Kenny Parsons
- Community Manager’s Report
- Accounts Receivable
- Violations
- Real Estate Update
- Old Business
- Signage Refresh – Greg Jonston
- New Business
- Rules & Regulations – Solicitation
- Next Scheduled Meeting – Second Quarter
Agenda for Board Meeting 9/2/21
Date: Thursday, September 2, 2021
Time: 6:00 PM CST
Place: ZOOM meeting*
Meeting ID: 851 8562 8315
Passcode: 182045
AGENDA
- Call to Order, Roll Call
- Proof of Notice – EPM
- Disposition of Minutes of the December 2021, Board Meeting
- Officer Reports
Meeting ID: 850 867 5873
Passcode: Heron
* If you have an existing Zoom account, simply enter the Meeting ID and Passcode
AGENDA
1. Call to Order, Roll Call
2. Proof of Notice – EPM
3. Disposition of Minutes of the June 2021, Board Meeting
- 4. Officer Reports a. President’s Report – Joe Dillard
- b. Treasurer’s Report – Greg Jonston i. Financial Report
- ii. Finance Committee
- c. Other Committee Reports i. ARC – Kenny Parsons
- 5. Community Manager’s Report a. Accounts Receivable
- b. Violations
- c. Real Estate Update
- 6. Old Business a. Pool Fence Update – Greg Jonston
- b. Signage Refresh – Greg Jonston
- 7. New Business a. Installation of Speed Bumps – Joe Dillard
- b. Playground Equipment – Joe Dillard
- c. Additional Security Cameras – Craig McDonnell
- 8. Next Scheduled Meeting – Annual Meeting – Saturday, December 4th, 2021 at 9:00 a.m.
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Agenda for Board Meeting 6/24/20
Date: Wednesday, June 24, 2020
Time: 6:00 PM CST
Place: Via Conference Call
AGENDA
- Call to Order, Roll Call
- Proof of Notice – EPM
- Disposition of Minutes of the March 4, 2020 Meeting
- Officer Reports
- President’s Report
- Treasurer’s Report – Greg Jonston
- Landscape Officer’s Report – Spencer Burk
- Community Manager’s Report
- Accounts Receivable
- Violations
- Real Estate Update
- Architectural Review Committee Report – Joe Dillard
- Old Business
- Contract for common area curb cleaning awarded to AquaTech for amount within budget.
- Confirmed that People’s Water has and does inspect fire hydrants.
- Gate code changes included in mail out for second half of annual assessment statement mailing.
- New Business
- Downs Plumbing quote for tennis court drainage system – Spencer Burk
- Signage refresh and replacements – Susan Arnett
- Letter to the Board from residents on Grallatorial – Craig McDonnell
- Next Scheduled Meeting – September 3, 2020
- ————————————————————————————————————
Minutes of Board Meeting on 2/12/19 as approved on at the Board Meeting on 4/17/19
Heron’s Forest Property Owners Association, Inc. C/O Perdido Sand Realty, Inc. 5615 Bauer Road Pensacola, FL 32507 850-492-2000 (phone) ~ 850-912-4240 (fax) Admin@PerdidoSand.com
Date: Tuesday, February 12, 2019
Time: 1:00 PM CST
Location: Perdido Sand Realty, Inc.
5615 Bauer Road
Pensacola, FL 32507
Board of Directors Meeting Minutes
1. Call Meeting to Order:
a. The meeting was called to order at 1:00.
2. Proof of notice:
a. Management confirmed the meeting was properly noticed.
3. Roll Call to Establish a Quorum:
a. A roll call was established and all Board Members were present.
b. Kim Barnstable was available by phone.
c. Jay Fraiser (Association Attorney was available by phone).
4. Board Reorganization:
a. Joe made a motion that Craig McDonnell be Vice President. Spencer seconded the motion. With all in favor the motion carried.
5. Adjournment:
a. After a brief Executive Session with the Association Attorney, Craig made a motion to adjourn. Joe seconded the motion. With all in favor the meeting adjourned at 1:43.
_______________________________________________________________________________________
NOTICE IS HEREBY GIVEN that an Annual Meeting of the Membership of the
Heron’s Forest Property Owners Association, Inc. will be held at the following date, time, and place:
Thursday , December 7, 2017
6:00 P.M. (sign in begins at 5:30 P.M.)
Perdido Bay Community Center
13660 Innerarity Point Road
Pensacola, Florida 32507
- Call to Order
- Roll Call and Certifying Proxies for purpose of a quorum
- Proof of notice of Meeting
- Disposition of Previous Annual Meeting Minutes
- Reports of Officers-President and Treasurer
- Reports of Committees
- New Business
Adjournment
- Posting: This notice with agenda has also been posted on the HFPOA property as required by the bylaw and statutory requirements.
- Jeanine Avant, President, HFPO