Annual Meeting Notice & Letter from President

Heron’s Forest Property Owners Association

NOTICE TO ASSOCIATION MEMBERS OF

2013 ANNUAL MEETING

THURSDAY, DECEMBER 5, 2013, 6:00 P.M.

(Sign-in beginning at 5:30 P.M.)

 Perdido Bay Community Center, 13660 Innerarity Point Road

 Pensacola, Florida 32507

Dear Heron’s Forest Property Owners,

It has been a busy year for your Association as we continue to focus on priorities that ensure the quality of life and maintenance of property values in the “Forest” for years to come. These priorities include:

  1. Safety and Security
  2. Fiduciary Responsibility
  3. Maintenance of common properties
  4. Code compliance with the Covenants, Conditions and Restrictions and the Architectural Guidelines

Safety and Security:

With the help of many volunteer block captains and an energetic Hurricane Committee, we now have a plan to prepare for a disaster; keep our residents informed prior to, during, and after a hurricane; and to coordinate with local authorities and vendors for the post storm recovery. Improving communications within the community is an essential element of the plan.

WWW.aroundheronsforest.com is now the official web site of the Association. In addition, we have a Facebook page, “Heron’s Forest Property Owners Association”, linked from the website. The Facebook page is used solely for disseminating time-sensitive information in the event of a hurricane or other disaster. On the day preceding the arrival of Tropical Storm Karen, we had over 250 hits on the Facebook page.

Although we all have stories of problems with the entrance gates, they are working much better than ever before and we now have a vendor who can keep them operational for years to come. We also have new remotes available from the property manager if yours are no longer functional. The security cameras installed last year have proven valuable in deterring vandalism. There have been no reported instances of vandalism to our common areas in 2013.

Fiduciary Responsibility:

We changed property management companies this past year in order to better account for our finances using Quick Books. Our treasurer closely follows all transactions using an accounting program that is identical to that which the management company uses.

For the fifth consecutive year we are able to maintain annual fees at $1200. Thanks to the dedicated work of previous boards our reserves are on track for future road, drainage, and tennis court repair or replacement. Our goal is to prevent the necessity for any future special assessments.

Maintenance of Common Properties:

As the community ages, we have tried to update and maintain all common properties. This summer the pool pump, motor and filtration system were replaced with new equipment. Our Tennis Court committee presented a plan for a long-term fix for the recurring problem with cracks. A temporary crack repair and painting of the courts was accomplished and new nets installed. Money has been budgeted and a contract approved for replacement of the courts with a 25-year guaranteed “Premier Court” which we will preview at the meeting. A major project to clean and repair all storm drains, culverts and drainage ponds has been budgeted and work should be completed in time for the spring rains. Concrete Storm drain covers have been replaced and protective poles installed to prevent future damage. The pool house and entry “guard house” were reroofed with long-life metal roofing.

We have been particularly pleased with the work Executive Landscaping has done. Under the oversight of the Landscape Committee, numerous shrubs, trees and turf have been replaced and the grounds receive constant favorable comments from visitors. Fence rails along our trail system were replaced along with numerous signs.

Code compliance with the Covenants, Conditions and Restrictions and the Architectural Guidelines:

Your current board has no intention of becoming policemen to enforce the rules that all owners signed up to comply with in their contract deed. We have, however, hired a property manager to identify and notify owners of code infractions. This is always a distasteful duty for an Association board and we ask for your help. This year we updated and republished a “plain English” policy pamphlet. This outlines the rules extracted from the source documents. All documents are available on the web site.If you have any questions or need help contact the property manager or a board member.

In closing, I urge as many owners as possible to attend the annual meeting. If you are unable to attend, please take a few minutes to fill out the proxy statement so we can accomplish the job you have asked us to do. I would also like to thank the many volunteers who have contributed a great deal of time and expertise to make Heron’s Forest one of the premier communities in the Florida Panhandle.

Sincerely,

Dayre C. Lias

President, HFPOA

 

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